In the fast-paced world of 2024, managing your schedule efficiently has become more crucial than ever. With a plethora of digital tools at our disposal, finding the perfect calendar app that aligns with our unique needs can be a daunting task. To aid in this quest, we’ve compiled a list of the top 5 Mac calendar apps of the year, each promising to streamline your daily planning with innovative features and intuitive designs. Whether you’re a professional juggling multiple projects, a student with a hectic academic schedule, or someone simply looking to organize their personal life, these apps offer a range of functionalities to cater to diverse requirements.

Key Takeaways

  • Motion emerges as the most advanced AI daily planner, setting a new standard for automated scheduling assistance.
  • Akiflow stands out as the best tool for managing tasks across various platforms, ensuring seamless integration and productivity.
  • Routine dazzles with its visually stunning interface, combining tasks, calendar events, and notes in a cohesive experience.
  • Sunsama focuses on mindfulness, offering a daily planner that encourages a balanced approach to work and personal life.
  • Ellie Planner introduces innovative features like brain dumps and time-boxing, catering to those who prefer a more structured approach to daily planning.

1. Motion

1. Motion

I’ve been exploring the landscape of Mac calendar apps, and Motion has truly caught my attention. It’s not just a calendar app; it’s a productivity powerhouse that integrates task and time management with a touch of artificial intelligence. The AI in Motion is like having a personal assistant that automatically plans your day, considering all your commitments and preferences.

Motion’s real-time scheduling optimization is a game-changer for busy professionals and teams seeking to maximize their efficiency.

Here’s a quick rundown of what makes Motion stand out:

  • AI-driven scheduling: Motion’s AI works tirelessly to fit tasks and meetings into your ideal workday.
  • Personalization: It adapts to your working hours and habits for a truly customized experience.
  • Task management: Beyond scheduling, Motion lets you manage tasks with details like deadlines and priorities.
  • Versatility: Whether you prefer Kanban or tables, Motion caters to various project management styles.

For those who value a seamless integration of tasks, calendar, and meetings, Motion is a robust choice. It’s particularly suited for those with a higher budget who prefer an ‘assistant’ approach to managing their day-to-day activities.

2. Akiflow

2. Akiflow

When I first encountered Akiflow, I was looking for a tool that could seamlessly integrate all aspects of my work and personal life into one platform. Akiflow is more than just an application; it’s a comprehensive solution for managing your daily tasks, meetings, and personal commitments.

The key features that stand out in Akiflow include a universal inbox to centralize tasks, time blocking, keyboard shortcuts, and a focus mode designed to enhance productivity. The Command Bar and Calendar are particularly helpful for optimizing workflow.

Akiflow’s pricing is as versatile as its features, offering three main options to suit different needs and budgets.

Here’s a quick look at the pricing plans:

Plan Monthly Cost Annual Savings
Monthly Premium $34
Yearly Premium $19 40%
Believer Plan $8.33

Note: The Believer Plan is billed every five years, totaling $500.

With extensive integrations and productivity-boosting features, Akiflow is a solid choice for anyone looking to streamline their schedule. And if you’re still on the fence, they offer a 7-day free trial to get a taste of what it’s like to have your productivity amplified.

3. Routine

3. Routine

When it comes to managing my daily grind, Routine has been a game-changer. It’s not just a calendar app; it’s an all-in-one productivity powerhouse. With Routine, I can seamlessly integrate my tasks, notes, and calendar events, making it a breeze to keep track of everything in one place.

Routine’s console feature is particularly impressive for quick capturing on macOS, which is a boon for those of us who need to jot down thoughts on the fly.

Here’s why I find Routine to be an indispensable tool:

  • Intuitive interface that simplifies planning
  • All-in-one platform for tasks, notes, and calendar
  • Quick capture console for macOS users

And let’s talk about affordability. Routine offers a free version with the option for early access pricing at just $10 per month. It’s perfect for solo users who want to manage their tasks, light notes, and meetings without the complexity of a full-fledged note-taking app. For those of us who appreciate a clean and efficient workspace, Routine is definitely worth considering.

4. Sunsama

4. Sunsama

Sunsama stands out as a daily planner that seamlessly integrates your to-do list with the calendar apps you already use. It’s the convergence of tasks, emails, and meetings in one unified view that makes Sunsama a compelling choice for those who crave organization.

While Sunsama excels in creating a mindful approach to task management, it’s important to note that it lacks a fully-fledged mobile application. This can be a deal-breaker for the on-the-go professionals who prefer a more robust mobile experience offered by competitors like Motion and Akiflow.

Sunsama encourages a healthy work-life balance with features designed to prevent overloading your day. Its ‘shutdown’ feature allows for a daily debrief, signaling it’s time to step away and recharge.

Here are some of the key features that make Sunsama a noteworthy contender:

  • Dark mode and focus mode for reduced distractions
  • Auto-scheduling to optimize your day
  • Weekly review and planning to stay on track
  • Handy keyboard shortcuts for efficiency
  • Analytics to monitor your productivity trends

Sunsama’s pricing starts at $16/user/month after a generous 14-day free trial, making it an accessible option for those looking to invest in their daily planning and well-being.

5. Ellie Planner

5. Ellie Planner

Rounding out our top 5 is Ellie Planner, a daily planner app that excels in time blocking tasks and calendar events. It strikes a perfect balance between a daily planner and a to-do list, making it approachable for those who need structure without overwhelming complexity.

Ellie Planner’s integration with popular apps like Todoist, Slack, and Notion has been a game-changer for users seeking a seamless workflow. The app’s simplicity is its charm, offering essential features without the clutter of excessive options.

With a focus on time-boxing and brain dumping, Ellie Planner encourages a productive way to plan your week and align tasks effectively.

Here’s a quick glance at what Ellie Planner offers:

  • Pricing: Free, with a Pro version at $9.99 per month
  • Best Features: Time-blocking, brain dumps, mobile app (iOS)
  • Most Suited For: Budget-conscious users looking for a Sunsama alternative

While it may not boast the same feature set as Sunsama or Akiflow, Ellie Planner’s independent development adds a touch of personality and user-friendliness that many appreciate. It’s a solid choice for those who want to streamline their schedule without breaking the bank.


As we navigate the bustling digital landscape of 2024, the importance of efficient and effective calendar management cannot be overstated. From the AI-driven sophistication of Motion to the mindful planning approach of Sunsama, our top 5 Mac calendar apps offer a diverse range of features to cater to various needs and preferences. Whether you’re a mobile user seeking the simplicity of Structured or a goal-oriented individual drawn to Timestripe’s long-term planning capabilities, there’s an app to streamline your schedule. Remember, the best calendar app is the one that resonates with your workflow and helps you stay on top of your game. Embrace these tools to harmonize your tasks and appointments, and elevate your productivity to new heights.

Frequently Asked Questions

What makes Motion the most advanced AI daily planner?

Motion stands out as the most advanced AI daily planner due to its sophisticated algorithms that optimize your schedule in real-time, considering your priorities and preferences to maximize productivity.

How does Akiflow help with managing tasks from other locations?

Akiflow offers robust integration features that allow users to manage tasks from various platforms and tools, centralizing their workflow and enabling them to handle tasks remotely and seamlessly.

Can Routine integrate tasks, calendar events, and notes effectively?

Yes, Routine is designed to capture and integrate tasks, calendar events, and notes within a single interface, providing a streamlined approach to daily planning and organization.

What is the focus of Sunsama as a daily planner app?

Sunsama focuses on mindfulness and work/life balance, aiming to be a focused hub for your plans that encourages intentional scheduling and productivity without overwhelming the user.

What unique features does Ellie Planner offer?

Ellie Planner is unique in offering features like brain dumps and time-boxing, which help users declutter their thoughts and manage their time more effectively throughout the day.

Are there any free Mac Calendar apps recommended for 2024?

Yes, there are several free Mac Calendar apps available in 2024. While the top 5 mentioned are highly recommended, users can explore other free options like Todoist, which now includes calendar features.

What should I look for in a daily planner app for 2024?

When looking for a daily planner app in 2024, consider features that balance tasks and calendar management, user-friendly design, integration capabilities, and tools that cater to your specific productivity needs.

How do I choose the best Mac Calendar app for my needs?

To choose the best Mac Calendar app, evaluate your daily workflow, assess the app’s features such as AI planning, task integration, design, and whether it aligns with your goals for mindfulness and productivity.






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